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Facilities and Fleet Coordinator

Location: Pittston, PA
Business Unit: Operations

The Facilities and Fleet Coordinator will provide administrative support to the National Facilities and Fleet Manager. This position will partner with other departments within Benco and outside vendors to help coordinate facilities and building maintenance projects and the current company owned and leased vehicle fleet.

Why Join our team?

  • Excellent compensation package; including a flexible benefits plan, paid time off, and a generous 401(k) retirement plan
  • Medical, Dental, and Vision coverage effective Day 1
  • Annual Profit Sharing
  • Tuition reimbursement and advancement opportunities available
  • #19 Best Companies to Work for in Health Care

Duties and Responsibilities:

  • Coordinate all moves, adds and change activities within Benco facilities
  • Organize and maintain all facilities and vendor contracts, contact information, preventative maintenance schedules, and all other required documentation
  • Perform required follow-up on all projects and RFPs (Request for Proposals)
  • Maintain databases related to GPS, insurance and driver information
  • Complete vehicle make and model and vehicle equipment procurement decisions that must satisfy both Finance and Service department requirements
  • Audit fuel, maintenance and mileage transactions for accuracy and compliance
  • Research and arrange personal vehicle purchases for ownership
  • Report new claims and manage existing claims to closure
  • Facilitate the internal collection of required claim information and data
  • Maintain partnership with accident management company and insurance carrier to continue seamless sharing of data for physical damage and liability components of each claim 
  • Identify safety trends, issues, and areas of improvement
  • Monitor the work order system to ensure jobs are assigned and completed timely
  • Track and submit vendor invoicing and check requests
  • Coordinates travel arrangements for National Facilities Manager and Facilities Technician
  • Prepare and submit all travel expense reports

The Ideal Candidate Will Possess:

  • Associates Degree in Business or related-field preferred
  • One year of administrative support experience required
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Time management skills and ability to multi-task and prioritize
  • Excellent organization, attention to detail and problem-solving skills
  • Ability to coordinate multiple projects

Who We Are: Its Our Mission to Drive Dentistry Forward

  • Benco Dental, the largest privately owned, full-service dental distributor in the United States, has remained in the family since 1930a family that now includes our more than 30,000 customers and over 1,400 associates in the 48 contiguous states.
  • We provide more supply and equipment options than any other full-service distributor, an offering enhanced by a comprehensive suite of services, including office design, equipment repair, practice coaching, financing and project management, wealth management and dental-specific technology solutions. These services are supported by over 400 professionally trained sales representatives and 300 factory-trained service technicians who begin every task by asking What does the customer want?

If you enjoy working for a progressive company that is growth minded and values customers & associates, we encourage you to learn more about our Benco family. We are looking for driven professionals who want to play a key role in our future success.

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